oles & Responsibilities

Operations Executive (WS/MRF/OPS)

1.              Report to Director

2.              Raising of Purchase Requisition (PR), Works Order (WSO) and Purchase Order (PO) for parts and services made by the Workshop

3.              Raising of Capital Expenditure Requisition for Director and Chairman’s approvals

4.              Order of sundries, expendable items and lubricants for Workshop use

5.              Obtain quote from Diesel suppliers and place order from cheapest source

6.              Match all Delivery Orders (DO), invoices received with PR, WSO and POs for verification and approval, before submitting to Finance for payment

7.              Conduct daily polling of diesel dispensing from the POL point to the office computer and run monthly report for Director

8.              Administer and submit Accident Claim reports to Director for verification and then forward to Insurance broker

9.              Prepare and administer all road tax renewal, i.e. co-ordinate insurance cert,
Vehicle Parking Cert, inspection cert (if required), request for cheque

10.          Filing of all documents, i.e. Repair orders from vehicle repair contractors,
Compactor Service Report into the respective files

11.          Any other duties as assigned by superior as and when required

12.          Have proper understanding and comply to Company’s Policies pertaining to Environmental regulations

13.          Data entry on Monthly Tonnage Reports

14.          Update of Driver Accident Record

15.          Printing of Daily Job Cards

16.          Printing of Collection Notes

17.          Data entry on Monthly Mobile Garbage Bin Movement

18.          Issuing of Mobile Garbage Bin Delivery Order & Collection Note

19.          Preparation and Issuing of Purchase Order

20.          Support Documentation For ISO Audit

21.          Be aware of Company’s Policies pertaining to Environmental rules and regulations

22.          Assisting documentation procedure as and when required

23.          Any other duties as assigned by her superiors

24.          Have proper understanding and comply to Company’s Policies pertaining to Environmental regulations

Qualifications and Competency/Skills/ Awareness

a. Minimum O level

b. Relevant office assistant experience

c. Knowledge in computer and applications