Roles & Responsibilities

Job Description:

1.              Receive both Softcopy and hardcopy invoices from all suppliers

2.              Create Master Vendor List – Names, Contact Details, Service Description, Department Spend, etc.

3.              Disseminate the respective invoices to relevant departments for Vetting

4.              Request SOA (Summary of Accounts) and invoices from all suppliers

5.              Ensure SOA and respective invoices are correct from all suppliers

6.              Else contact suppliers for correct documents/invoices

7.              Support the settling of disputes with suppliers with relevant stakeholders

8.              Flag out Vendors/Contractors that are slow in their responses to queries & deliveries or have quality issues from feedback by Users to Procurement Manager in timely manner.

9.              Familiarity with Excel and ability to perform V lookup, Pivot Table will be advantages

10.          Familiar with IT systems

11.          Engage in Cost reduction Exercise and other projects (IT, New Procurement Procedures) deemed necessary by             Procurement Manager

12.          Champion the Procurement Processes with Users

13.          Ability to work independently, develop solutions to mitigate problems before escalating to Procurement Manager.